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Adult Leader Responsibilities

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Adult Leader Responsibilities.doc

ADULT LEADERS RESPONSIBILITIES

TO LEAD A SCOUTING EVENT

The following checklists can be used by an adult who has volunteered to lead a Boy Scout event, such as a hike, a campout, an activity night, a merit badge trip, or any other event requiring the planning, organizing and leading of Boy Scouts.

SET THE EVENT

Work with the Scouts in their committee to help them decide what they want to do, when and where.  Provide ideas and guidance.

TYPE OF EVENT:  What type of event - hike, campout, activity, merit badge

DATE:  What time of year and pick a specific date

LOCATION:  Decide where the hike, campout or activity will be held

FLYER:  Prepare a flyer for the event

PURPOSE:  to learn a specific Scout skill, leadership or just for fun

TRIP PERMIT 

PERMIT:  Prepare a permit for the event, if required

SEND IN:  Submit the permit to Minsi Trails Council

FINAL COPY:  Mini Trails Council will send the permit back to you.

BRING PERMIT:  Bring the permit with you on the trip

EXAMPLE:  See the attached permit example

BLANK COPY:  Attached is an attached blank copy of a permit to use

WHEN REQUIRED:  Refer to attached permit information

SCOUTS ATTENDING

LIMITED OR ALL:  Define on your flyer if the trip is open to all Boy Scouts or if it is intended only for a select group, such as First Year Scouts, Older Scout Leaders, or Senior Scouts.  If it is a select group, define ranks or ages that may attend.

SIGN-UP:  Come to troop meetings about one month in advance of the event to advertise the event.  Provide a sign-up sheet for Scouts at the troop meetings.

SCOUT LEADERSHIP

BOY LEADER:  Every activity and event should have a Senior Boy Scout “in charge” of the event.  Work with the Scout Committees, Senior Patrol Leader or Adult Scout Leaders to determine the Senior Scout that will be in charge of the event.

SENIOR SCOUT INVOLVEMENT:  The goal is for the adult in charge of the event to actually do very little of the work to plan, organize and run the event.  The responsibility of the adult is to ensure that the Senior Scout(s) work out the plan and organize the event.  The amount of work that the Senior Scout(s) will be able to do will depend on their age and experience.

TRANSPORTATION

Arrange transportation with other adults for the event, including directions.

TWO-DEEP LEADERSHIP

We will follow the Boy Scout requirement to have at least two adults accompany the Scouts on all events.  It is better to have at least 3 adults in case there is an emergency.


ADULT LEADER & SENIOR SCOUT RESPONSIBILITIES

CAMPOUTS

Done

CHECKLIST ITEM FOR CAMPOUTS

PLANNING CAMPOUT

Determine:       “ Troop Campout       “ Patrol Campout

Scouts on Campout: “ All Scouts   “ New Scouts   “ Older Scouts   “ Other

Name of Senior Scout in Charge:

Names of Other Senior Scouts in Leadership Positions:

# Days of Campout:   “ Friday       “ Saturday      “ Sunday

Location for Campout:

Site Reserved for Campout

Campout Activity and Theme:

Determine Time and Location to Meet and Return

Make Campout Flyer

Ensure Campout is Listed on Troop Schedule

Submit the Tour Permit for Camp Site to Minsi Trails Council

Get Returned Signed Tour Permit from Minsi Trails Council

ORGANIZING CAMPOUT

# of Breakfasts:         # of Lunches:          # of Dinners:

Menus Planned for Each Meal & Shopping List Prepared

Determine any special equipment or supplies for camping activities

Estimate Cost per Scout for Campout

Announce Campout at a few Troop Meetings at least one month prior

Post Sign Up Sheet at Troop Meetings

Determine which Scouts are signed up for Campout

Determine which Parents are signed up for Campout

Determine which Parents are the Drivers

Make Direction Sheets for Drivers

Submit the Camping Fee for Camp Site (if any is required) to Owner

Make sure you have Key to Troop Shed & Inspect Troop Gear for Campout

Determine what expendable camping items are needed (to be purchased)

Determine if a supply of wood needs to be brought

Buy all Food & Regular Supplies & Special Supplies

Make sure you know where closest hospital is to camp site

FIRST DAY OF CAMPOUT

Bring Attendance Roster & Phone # of All Scouts & Take Role

Collect all Permission Slips (those not already in place)

Collect all money from Scouts & Parents attending

Collect shopping receipts for food & supplies

Select Equipment from Shed to Take

Make sure you have first aid equipment & cellular phone

Divide Equipment up into various cars

Make sure all drivers have maps, directions of Camp Site

Make sure all drivers have emergency phone number

Make sure you bring any special equipment for activities

Make sure you have a minimum of two adults on every activity

AT END OF CAMPOUT

Tents to be assigned to Scouts – must take home and dry out & clean

Tents turned back in to QM at next meeting – clean and dry

All equipment returned to shed and put in order

Send list of Scouts who participated to Troop Advancement Chairman

ADULT LEADER & SENIOR SCOUT RESPONSIBILITIES

HIKES

Done

CHECKLIST ITEM FOR HIKES

PLANNING HIKE

Determine:       “ Troop Hike       “ Patrol Hike

Scouts on Hike: “ All Scouts   “ New Scouts   “ Older Scouts   “ Other

Name of Senior Scout in Charge:

Other Senior Scouts in Leadership Positions:

Day of Hike:   “ Friday       “ Saturday      “ Sunday

Location for Hike:

Length of Hike:

Select Start & End Points of Hike:

Obtain Good Topographic Map of Hike

Any Required Accommodations Reserved for Hike

Hike Type:         “ Hike Start & End Point Same       “ Need Cars at Start & End

Hike Type:     “ Easy Day Hike    “ 10 Mile Merit Badge Hike      “ 20 Mile Merit Badge Hike    “ Backpacking Hike    “ Historical Trails Hike

Scout Requirements to Complete Identified

Determine Time and Location to Meet and Return

Make Hike Flyer

Ensure Hike is Listed on Troop Schedule

Submit the Tour Permit for Hike to Minsi Trails Council

Get Returned Signed Tour Permit from Minsi Trails Council

ORGANIZING HIKE

Lunch on Hike:         “ None       “ As Group      “ Individual

Menu & Shopping List for Meal (if any)

Determine any special equipment or supplies for hike (if any)

Estimate Cost per Scout for Hike (if any)

Announce Hike at a few Troop Meetings at least one month prior

Post Sign Up Sheet at Troop Meetings

Determine which Scouts are signed up for Hike

Determine which Parents are signed up for Hike

Determine which Parents are the Drivers

Make Direction Sheets for Drivers

Submit Hiking Fee (if any is required) to Owner

Make sure you have Key to Troop Shed & Inspect Troop Gear for Hike (if any)

Buy all Food & Regular Supplies & Special Supplies (if any)

Make sure you know where closest hospital is to trail

AT START OF HIKE

Bring Attendance Roster of All Scouts & Take Role

Senior Scout ensures all Scouts have hiking boots, water and other hike supplies

Collect all Permission Slips (those not already in place)

Collect all money from Scouts & Parents attending (if any)

Collect shopping receipts for food & supplies

Select Equipment from Shed to Take (if any)

Make sure all drivers have maps, directions to Hike Start Point

Make sure all drivers have emergency phone number

Make sure you have a minimum of two adults on every hike

AT END OF HIKE

All equipment returned to shed and put in order

Send list of Scouts who participated to Troop Advancement Chairman

ADULT LEADER & SENIOR SCOUT RESPONSIBILITIES

ACTIVITY OR SPECIAL EVENT

Done

CHECKLIST ITEM FOR ACTIVITY

PLANNING ACTIVITY

Determine:       “ Troop Activity       “ Patrol Activity

Scouts on Activity: “ All Scouts   “ New Scouts   “ Older Scouts   “ Other

Name of Senior Scout in Charge:

Other Senior Scouts in Leadership Positions:

Day of Activity:   “ Mon    “ Tues    “ Wed    “ Thurs    “ Fri    “ Sat    “ Sun

Location for Activity:

Duration of Activity:

Any Required Accommodations Reserved for Activity

Scout Requirements to Complete Identified

Determine Time and Location to Meet and Return

Make Activity Flyer

Ensure Activity is Listed on Troop Schedule

Submit the Tour Permit for Activity to Minsi Trails Council

Get Returned Signed Tour Permit from Minsi Trails Council

ORGANIZING ACTIVITY

Determine any special equipment or supplies for activity (if any)

Estimate Cost per Scout for Activity (if any)

Announce Activity at a few Troop Meetings at least one month prior

Post Sign Up Sheet at Troop Meetings

Determine which Scouts are signed up for Activity

Determine which Parents are signed up for Activity

Determine which Parents are the Drivers

Make Direction Sheets for Drivers

Submit Activity Fee (if any is required) to Owner

Make sure you have Key to Troop Shed & Inspect Troop Gear for Activity (if any)

Buy all Food & Regular Supplies & Special Supplies (if any)

Make sure you know where closest hospital is to Activity

AT START OF ACTIVITY

Bring Attendance Roster of All Scouts & Take Role

Collect all Permission Slips (those not already in place)

Collect all money from Scouts & Parents attending (if any)

Select Equipment from Shed to Take (if any)

Make sure all drivers have maps, directions to Activity Start Point

Make sure all drivers have emergency phone number

Make sure you have a minimum of two adults on every activity

AT END OF ACTIVITY

All equipment returned to shed (if any) and put in order

Send list of Scouts who participated to Troop Advancement Chairman